Change order form
Free Roofing Change Order Form
Use this roofing change order form to document work that changes after the original agreement, including hidden damage, material substitutions, added repairs, schedule changes, and price adjustments.
Built for hidden damage and added roof work
Captures scope changes, cost changes, and approval
Useful after tear-off, inspection, or customer-requested upgrades
Filled example
Filled hidden-decking change order example
This example records a condition found after tear-off and ties the added work to the original agreement before the crew proceeds.
- Original project reference
- Roof replacement agreement RF-2026-041, dated July 18, 2026.
- Reason for change
- After tear-off, the crew identified four sheets of delaminated roof decking near the rear valley. Photos 12–18 are attached to the project record.
- Changed work and price
- Remove and replace four 4×8 decking sheets before underlayment installation. Added price: $520 based on the approved $130 per-sheet unit rate.
- Schedule and approval
- The added work is expected to extend the project by approximately two hours. Work begins after written customer authorization.
Example only. Replace names, measurements, prices, product details, notices, and approval language with project-specific information.
Field-by-field guide
Original reference
Identify the signed contract, proposal, purchase order, or prior work order that established the original scope.
Reason
Describe the observed condition or customer request and connect it to photos, measurements, or inspection notes.
Cost impact
Show the added amount, credit, unit rate, quantity, taxes, and revised total without hiding the calculation.
Authorization
Record who approved the change, the approval date, and whether work may proceed immediately.
Why roofing change orders matter
Roofing projects often reveal issues after tear-off, including damaged decking, rotten fascia, code upgrades, or ventilation changes. A written change order helps reduce confusion before extra work begins.
What the form should document
The form should describe the original scope, the requested change, the reason for the change, the cost impact, the schedule impact, and who approved the change.
How to avoid disputes
Contractors should use clear language, attach photos when helpful, and get customer approval before proceeding with work outside the original scope.
Document workflow
Use this page with adjacent RooferForms templates to connect estimate, proposal, scope, contract, and change order workflows.
Editorial and professional review
RooferForms provides templates and general business information only. It does not provide legal advice, insurance advice, public adjusting services, tax advice, or accounting advice. Contractors should review documents with qualified local professionals before use.
Reviewed by the RooferForms editorial team on August 8, 2026.
Reviewed for traceability from the original scope through evidence, price impact, schedule impact, and written approval.
Template checklist
FAQ
When should a roofer use a change order?
A roofer should use a change order when the work, price, materials, or timeline changes after the customer has already accepted the original project terms.
Can a change order cover hidden decking damage?
Yes. Hidden decking damage is one of the most common reasons roofing contractors document extra work after tear-off.
Does this form provide legal advice?
No. RooferForms provides draft templates and general business documentation only. Local requirements should be reviewed with a qualified professional.
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